AECOM Administrative Specialist in Norfolk, Virginia

Business Line Government

Position Title Administrative Specialist

United States of America - Virginia

Norfolk

Job Summary

AECOM is seeking an innovative and dynamic Administrative Assistant to join our team in Norfolk, VA. The successful candidate will be part of a team that processes Technical feedback Reports (TFBRs) for the U.S. Navy’s Planned Maintenance System (PMS). Primary job is to edit Maintenance Index Pages (MIPs) and Maintenance Requirement Cards (MRCs) as directed by In-Service Engineering Agents (ISEAs), who are the subject matter experts, to meet current Naval Sea Logistics Center (NLSC) Planned Maintenance System (PMS) guidelines. Candidate must attend and complete the NAVSEA 04RM Reliability-Centered Maintenance Level-1 and Level-2 certification courses, if not already certified. This allows/authorizes the candidate to develop new or edit existing MIPs/MRCs for the Fleet. Candidate will learn the use of several Departments of the Navy (DoN) secure websites to obtain necessary resources in the performance of their duties. Candidate will be trained on the use of Navy PMS Editor, which is the program used to edit/create new MRCs and MIPs.

Work with primary customer, Naval Surface Warfare Center, Philadelphia Division (NSWCPD), Code 316 in updating Hull, Mechanical, and Electrical (HM&E) submarine force MRCs and MIPs from our Groton, CT office. Occasionally perform “Ship Checks” on behalf of the ISEAs onboard submarines assigned to Groton SUBASE. Candidate will be required to work with fellow AECOM employees and DoN Government customers such as NSWCPD Code 316, ISEAs, NSLC Commodity Specialists, NAVSEA PMS399 Technical Representatives, and submarine Type Commanders (TYCOM/SUBMEPP) Representatives.

Minimum Requirements

  • Education: High school diploma or equivalent.

  • Experience: 4 years of prior related experience.

  • Requires working knowledge of commonly used PC applications such as word processing, spreadsheets, and databases.

  • Good written communication skills; working knowledge of word-processing and integrated software applications; organizational skills and ability to perform detail-oriented work are required.

  • Position may require occasional travel. 



  • Position requires the ability to obtain and maintain a Security Clearance.


  • Must be a U.S. Citizen.

Preferred Qualifications

  • Former U.S. Navy experience in the Machinist’s Mate or Electrician’s Mate Specialty Fields



  • Familiarity with the Navy Planned maintenance System (PMS).


  • NAVSEA 04RM Reliability-Centered Maintenance Level-1 and Level-2 certified is a plus.

What We Offer

AECOM is a place where you can put your innovative thinking and business skills into high gear and work alongside other highly intelligent and motivated people. It's a place where you can apply your skills to some of the world's most challenging, interesting, and meaningful projects worldwide. It's a place that values the diversity of our areas of practice and our people. It's what makes AECOM a great place to work and grow. AECOM is an Equal Opportunity Employer.

At AECOM, employee's safety and security are our top Safeguarding core value. All employees are expected to set the highest level of safety expectation in their work, display the highest level of safe behavior, and actively participate in AECOM's Safety For Life Program. SH&E is a part of our company culture and participation is required for all employees.

NOTICE TO THIRD PARTY AGENCIES: Please note that AECOM does not accept unsolicited resumes from recruiters or employment agencies. In the absence of a signed Recruitment Fee Agreement, AECOM will not consider or agree to payment of any referral compensation or recruiter fee. In the event a recruiter or agency submits a resume or candidate without a previously signed agreement, AECOM explicitly reserves the right to pursue and hire those candidate(s) without any financial obligation to the recruiter or agency. Any unsolicited resumes, including those submitted to hiring managers, are deemed to be the property of AECOM.

Job Category Administrative Support / Secretarial

Country United States of America

Position Status Full-Time

Requisition/Vacancy No. 169799BR